Schedule & Logistics

Show Dates & Deadlines

  • February 28, 2023 – Print Deadline to be listed in Conference Quick Glimpse Exhibitor List (NO ACTION if booth paid in full; Booth Number & Company Name only)
  • April 6, 2023 – FREEMAN Early Discount Deadline
  • April 18, 2023 – (date varies by hotel) – Book Hotel rooms by now for the best conference rate

Payment Schedule

  • 20% booth deposit due at time of selection. Must be received within 7 business days of selection, booth to be released on 8th business day if not received.
  • Full Balance due by November 8, 2022.
  • Booth Release: booth reservations will be released on the 8th business day after the deadline for any unpaid booth fees without further notice to the exhibitor
  • Late Reservations after November 9, 2022 must pay in full within 7 business days of selection, booth to be released on the 8th business day if not received.

Cancellation/Downsizing/Refund Policy

Exhibit Show Hours

  • Monday, May 8  10:00 a.m. – 4:00 p.m.
  • Tuesday, May 9 10:00 a.m. – 4:00 p.m.
  • Wednesday, May 10 10:00 a.m. – 2:00 p.m.

Move-In / Move-out & Show Schedule

Move-in is based hall location & booth size.  Please make sure to reference this schedule prior to making arrangements, as well as the Convention Center Labor Jurisdictions information.

See Move-In/Out Instructions below Schedule

*All machinery, large equipment and tanks must be coordinated with Freeman

2023 BrewExpo America® Onsite Schedule
Targeted Exhibitor Move-in Halls AB Approved (+600 sq ft/large machinery)* Thursday, May 4 8:00am – 5:00pm
Move-in for all Exhibitors Halls AB Friday, May 5 8:00am – 6:00pm
Targeted move in for Halls CD Approved (only +600 sq ft) Friday, May 5 1:00pm – 6:00pm
All Exhibitors move-in for Halls ABCD

Saturday, May 6

Sunday, May 7

8:00am – 6:00pm

8:00am – 6:00pm

BrewExpo America Trade Show Monday, May 8- Wednesday, May 10 Hours Vary
Exhibitor Move-out Wednesday, May 10 2:00 pm – 11:59 pm
Exhibitor Move-out (exhibitors 800 sq ft or less must be packed up w/ BOL turned in by 12:00pm this day) Thursday, May 11 8:00 am – 12:00 pm
Exhibitor Move-out (exhibitors 900+ sq ft must be packed up w/ BOL turned in by 6:00pm this day) Thursday, May 11 12:00 pm – 6:00 pm
Exhibitor Move-out (Machinery Move-Out Only) Please schedule with Freeman, cleared by 11:59pm Please schedule with Freeman, cleared by 11:59pm


*All machinery, large equipment and tanks must be coordinated with Freeman

If your freight/materials are arriving to show-site via a commercial carrier or company vehicle (not personal vehicles): all drivers must report to the Marshalling Yard first during the specified move in time for your booth. They will then be directed to the convention center for off-loading. Any carriers that show up directly to the convention center will be re-directed to the Marshalling Yard to be assigned a loading time & dock. All drivers must have certified heavy and empty weights when they report to the Marshalling Yard.  If not, this will most likely cause missed targeted move-in as they will be sent to get the weights.  That will result in off-target costs.

If you are bringing your freight/materials using a privately owned vehicle (POV – non-commercial vehicle): You may proceed directly to the convention center docks during your specified move-in time.

Will Union Labor be required to move-in/set up my booth? Please review the Convention Center Labor Jurisdictions so that you know what to expect during setup.

Move-Out Procedure:

Exhibitors may begin dismantling their booth immediately after show end, 2:00pm Wednesday (no earlier).

  • Freeman will begin delivering empty boxes/crates, based on booth size (see below) about 2~ hours after end of show, once aisle carpets have been pulled up.
  • Because of this timeframe, exhibitors with larger (400+ sq ft) booths are free to leave after show end and come back to the convention center later Thursday evening to finish dismantling.
  • All exhibitors must stop dismantling by 11:59pm on Wednesday.

All outbound shippers/freight carriers hired to pick up your shipment must check in at the Freeman Marshalling Yard before proceeding to the convention center (see attachment) by the specified driver check in time below

When your empty boxes/crates will be delivered:

Booth Size Less than 800 Sq Ft 900+ Sq Ft  
Empty crates/boxes delivered By 11:00 pm Wednesday By 11:00 pm Wednesday  
Driver/carrier must check-In no later than) Thursday, 8:00 am Thursday, 2:00 pm  
Move-Out must be finished no later than: Thursday, 12:00 pm (noon) Thursday, 6:00 pm  


Registration & Badge Pick-Up Hours

Date Time

Saturday, May 6

8:00 am – 5:00 pm

Sunday, May 7

7:00 am – 7:30 pm

Monday, May 8

8:00 am – 5:00 pm

Tuesday, May 9

8:00 am – 5:00 pm

Wednesday, May 10

8:30 am – 3:00 pm