Show Dates & Deadlines
- February 13, 2025 – Print Deadline to be listed in Conference Quick Glimpse Exhibitor List (NO ACTION if booth paid in full; Booth Number & Company Name only)
- March 28 at 11:59 Central Time – FREEMAN Early Discount Deadline (Freeman Exhibitor Service Kit)
- April 3, 2025 – Book Hotel rooms by now for the best conference rate
Payment Schedule
- Non-refundable 20% of total booth cost is due at time of reservation. Must be received within 7 business days of selection, booth to be released on 8th business day if not received.
- Full Balance due by November 12, 2024.
- Booth Release: booth reservations will be released on the 8th business day after the deadline for any unpaid booth fees without further notice to the exhibitor
- Late Reservations after November 12, 2024 must pay in full within 7 business days of selection, booth to be released on the 8th business day if not received.
- Online booth enhancements/advertising packages are 100% non-refundable.
Cancellation / Downsizing / Refund Policy
- Please see Section 7 of CBC Exhibitor Terms & Conditions for Booth Cancellation / Downsizing / Refund policy.
2025 Exhibit Show Hours
- Tuesday, April 29 10:00 a.m. – 5:00 p.m. / Exhibitor floor access from 8:00 a.m. – 5:00 p.m.
- Wednesday, April 30 10:00 a.m. – 5:00 p.m. / Exhibitor floor access from 8:30 a.m. – 5:00 p.m.
- Thursday, May 1 10:00 a.m. – 3:00 p.m. / Exhibitor floor access from 8:30 p.m. – 12:00 a.m.
Move-In / Move-Out & Show Schedule
Move-in and move-out are based on booth size. Please make sure to reference the below schedule prior to making arrangements, as well as the Convention Center Labor Jurisdictions information. You can also find Freeman Marshalling Yard information here.
See Move-In/Out Instructions below Schedule. Exhibitors must pickup badges during registration hours in order to be in the hall during setup times. If you did not pickup a badge or setup wristband you will not have access to the hall.
*All machinery, large equipment and tanks must be coordinated directly with Freeman.
2025 BrewExpo America® Onsite Schedule
| Square Footage | Day | Time |
|---|---|---|
| Large Machinery Move-in: Freeman will coordinate specific targeted move-in times for large spaces. | Contact Freeman | Contact Freeman |
| 1,000 square feet & up | Friday, April 25 | 2:00 pm – 6:00 pm |
| 600 square feet & up | Saturday, April 26 | 8:00 am – 5:00 pm |
| All exhibitors Move-in | Sunday, April 27 | 8:00 am – 5:00 pm |
| All exhibitors Move-in | Monday, April 28 | 8:00 am – 5:00 pm |
| BrewExpo America Trade Show | Tuesday, April 29 | Show Hours: 10:00 am – 5:00 pm Exhibitor access: 8:00 am – 5:00 pm |
| BrewExpo America Trade Show | Wednesday, April 30 | Show Hours: 10:00 am – 5:00 pm Exhibitor access: 8:30 am – 5:00 pm |
| BrewExpo America Trade Show | Thursday, May 1 | Show Hours: 10:00 am – 3:00 pm Exhibitor access: 8:30 am – 12:00 am |
| Exhibitor Move-out All Exhibitors | Thursday, May 1 | 3:00 pm – 11:59 pm |
| Exhibitor Move-out All Exhibitors | Friday, May 2 | 8:00 am – 6:00 pm |
| Exhibitor Move-out All Exhibitors | Saturday, May 3 | 8:00 am – 12:00 pm |
| Exhibitor Move-out (Machinery Move-Out Only) | Please schedule with Freeman | Please schedule with Freeman |
Move-in:
*All machinery, large equipment and tanks must be coordinated with Freeman
If your freight/materials are arriving to show-site via a commercial carrier or company vehicle (not personal vehicles): all drivers must report to the Marshalling Yard first during the specified move in time for your booth. They will then be directed to the convention center for off-loading. Any carriers that show up directly to the convention center will be re-directed to the Marshalling Yard to be assigned a loading time & dock. All drivers must have certified heavy and empty weights when they report to the Marshalling Yard. If not, this will most likely cause missed targeted move-in as they will be sent to get the weights. That will result in off-target costs.
If you are bringing your freight/materials using a privately owned vehicle (POV – non-commercial vehicle): You may proceed directly to the convention center docks during your specified move-in time.
Will Union Labor be required to move-in/set up my booth? Please review the Convention Center Labor Jurisdictions (coming soon) so that you know what to expect during setup.
2025 Move-Out Procedure:
Exhibitors may begin dismantling their booth immediately after show end, Thursday, May 1 at 3:00 pm (no earlier).
- Freeman will begin delivering empty boxes/crates, based on booth size (see below) about 2~ hours after end of show, once aisle carpets have been pulled up.
- See Move-out schedule above.
- All outbound shippers/freight carriers hired to pick up your shipment must check in at the Freeman Marshalling Yard before proceeding to the convention center (see attachment) by the specified driver check in time below.
- To guarantee load-out on Friday, May 2nd, Drivers must be checked in by 2:00 PM and Exhibitors must be packed up w/BOL turned in by 2:00 PM. Any BOL’s turned in after 2:00 PM will not be guaranteed a Friday load out.
When your empty boxes/crates will be delivered:
| Instructions | Dates & Deadlines |
|---|---|
| Empty crates/boxes delivered | By 9:00pm Thursday |
| Driver/carrier must check-In no later than: | Friday, May 2 @ 2:00pm |
| Move-Out must be finished no later than: | Friday, May 2 @ 6:00pm |
2025 Registration & Badge Pick-Up Hours
*Times are subject to change
| Date | Time |
|---|---|
| Sunday, April 27 | 7:30 am – 5:00 pm |
| Monday, April 28 | 7:00 am – 8:00 pm |
| Tuesday, April 29 | 8:00 am – 5:00 pm |
| Wednesday, April 30 | 8:00 am – 5:00 pm |
| Thursday, May 1 | 8:00 am – 3:00 pm |
